New Office for Christian County Transportation Facility


Bidding Closed

Prebid Date11/4/20 8:00 am

Bid Date11/18/20 1:00 pm

Company & Contacts


David Willis   (270) 926-1331


901 South Main Street, Hopkinsville, KY 42240



The City of Hopkinsville (Owner)
A PRE-BID CONFERENCE TO BE HELD ON: Wednesday, November 4, 2020 at 9:00 AM.

A Pre-Bid Conference will be held at the Hopkinsville Municipal Center, Community and Development Services, Conference Room # 128, 710 South Main Street, Hopkinsville, Kentucky. It is recommended that interested contractors attend the Pre-Bid Conference or have a representative attend the Pre-Bid Conference.

Sealed bids for the Old First City Bank KYTC Conversion will be received by the City of Hopkinsville at the offices of Community and Development Services, 710 South Main Street, until 2:00 PM, local time, Wednesday, November 18, 2020. The bids will be publicly opened and read aloud at that time and place.

Bid Documents and Plans may be obtained on or after Wednesday, October 28, 2020 at the following location(s) for a non-refundable fee of $100:

Community and Development Services
710 South Main Street
Post Office Box 1125
Hopkinsville, Kentucky 42240


Hafer Architects
101 East Second Street
Suite 101
Owensboro, Kentucky 42303

Bid Documents and Plans may also be obtained from MACO – Evansville Blue ( for a non-refundable price as determined and established by MACO – Evansville Blue.

No bidder may withdraw their bid within 90 days after the actual date of the opening thereof. All work to be undertaken as part of this project must be undertaken in accordance with all local, state and federal regulations and requirements.

All sealed bids must be submitted to Steven R. Bourne, AICP, Director, Community and Development Services, 710 South Main Street, P.O. Box 1125, Hopkinsville, KY 42241-1125, prior to 2:00 PM, local time, Wednesday, November 18, 2020 and shall be marked “Old First City Bank KYTC Conversion.”

The City of Hopkinsville hereby notifies all firms that it will affirmatively assure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this request and will not be discriminated against on the grounds of race, color or national origin on consideration for an award. Successful firms shall comply with all federal, state, and local MBE/DBE requirements applicable to this project.

The City of Hopkinsville, through Community and Development Services, reserves the right to reject any and all submissions and to waive any informality in any submission, if that action is in the best interest of the City of Hopkinsville.

This advertisement was paid for by the City of Hopkinsville using taxpayer dollars in the amount of $199.42.
To Run One (1) Time: Wednesday, October 28, 2020
Please Send Bill and Affidavit to Community and Development Services Account #155990


1. Receipt and Opening Bids

The City of Hopkinsville (herein called “Owner”), invites bids on the form attached hereto, all blanks of which must be filled in appropriately. Bids will be received by the Owner at the offices of Community and Development Services until 2:00 P.M., Local Time, Wednesday, November 18, 2020, when the bids will be publicly opened and read aloud. The envelopes containing the bids must be sealed, addressed to Mr. Steven R. Bourne, AICP, Director, Community and Development Services, 710 South Main Street/P.O. Box 1125, Hopkinsville, Kentucky, 42240 and designated as a bid for the Old First City Bank KYTC Conversion.

The Owner may consider informal any bid not prepared and submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered. No bidder may withdraw a bid within 90 days after the actual date of the opening thereof.

There will be a $100.00 non-refundable fee associated when requesting a set of drawings. Such drawings can be picked up from Community and Development Services, at 710 South Main Street, Hopkinsville, Kentucky or Hafer Architects, 101 East Second Street, Suite 101, Owensboro, Kentucky. Drawings may also be obtained through MACO – Evansville Blue ( for a non-refundable fee to be determined by the plan room. All bidders will be required to purchase a set of plans.

2. Preparation of Bid
Each bid must be submitted on the prescribed form and accompanied by Certification of Bidder Regarding Equal Employment Opportunity. All blank spaces must be filled in, in ink or typewritten, in both words and figures, and foregoing Certifications must be fully completed and executed when submitted.

Each bid must be submitted in a sealed envelope bearing on the outside the name of the bidder, his/her address, and the name of the project for which the bid is submitted. If forwarded by mail, the sealed envelope containing the bid must be enclosed in another envelope addressed as specified in the bid form. Project name “Old First City Bank KYTC Conversion”

3. Subcontracts
The bidder is specifically advised that any person, for, or other party to whom it is proposed to award a subcontract under this contract:

1. Must be acceptable to the Owner and have current eligibility status for City programs; and

2. Must submit Certification by Proposed Subcontractor Regarding Equal Employment Opportunity and proof of insurance as required by the Contractor. Approval of proposed subcontract award cannot be given unless and until the proposed subcontractor has submitted the Certifications and/or other evidence showing that it has fully complied with any requirements to which it is or was subject.

Although the bidder is not required to attach such certifications by proposed subcontractors to his/her bid, the bidder is hereby advised of this requirement so that appropriate action can be taken to prevent subsequent delay in subcontract awards.

4. Telegraphic/Facsimile Modification
Any bidder may modify his/her bid by telegraphic or facsimile communication at any time prior to the scheduled closing time for receipt of bids, provided such communication is received by the Owner prior to the closing time, and provided further, the Owner is satisfied that a written confirmation of the telegraphic/facsimile modification over the signature of the bidder was mailed prior to the closing time. The communication should not reveal the bid price, but should provide the addition or subtraction or other modification so that the final prices or terms will not be known by the Owner until the sealed bid is opened. If written communication is received within two days from the closing time, no consideration will be given to the telegraphic/facsimile modification.

5. Method of Bidding
The Owner invites the following bid: Old First City Bank KYTC Conversion.

The project shall be bid in full on the forms provided. The owner may choose to make multiple awards. Bids shall be submitted to include applicable unit pricing and alternates as outlined in the bid form. The Owner reserves the right to waive any informality in a bid or to reject any or all bids if that is in the best financial interests of the Owner. Only completed bids will be considered. A complete bid constitutes a bid proposal with a base bid and any alternate bid items that may be included.

6. Qualifications of Bidder
The Owner may make such investigations as he deems necessary to determine the ability of the bidder to perform the work, and the bidder shall furnish to the Owner all such information and data for this purpose as the Owner may request. The Owner reserves the right to reject any and all bids if evidence submitted by, or investigation of, such bidder fails to satisfy the Owner that such bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein. Conditional bids will not be accepted.

7. Bid Security
A Bid Bond in the amount of five percent (5%) of the total bid price will be required for this contract, duly executed by the bidder as principal and having as surety thereon a surety company approved by the Owner. The bid bond will be returned promptly after the Owner and the accepted bidder have executed the contract, or if no award has been made within ninety (90) days after the date of the bid opening, upon demand of the bidder at any time thereafter, so long as she/he has not been notified of the acceptance of his/her bid.

8. Liquidated Damages for Failure to Enter into Contract
The successful bidder, upon his/her failure or refusal to execute and deliver the contract required within ten (10) days after she/he has received notice of the acceptance of his/her bid, shall forfeit to the Owner, as liquidated damages for such failure or refusal, the right to bid on the City of Hopkinsville and/or Community and Development Services projects for the period of one (1) year.

9. Time of Completion and Liquidated Damages
Bidder must agree to commence work on or before a date specified in a written “Notice to Proceed” of the Owner. If the bidding contractor completely constructs the project, they will have one hundred twenty (120) consecutive calendar days for completion of the project. Bidder must agree also to pay as liquidated damages, the sum of two hundred and fifty dollars ($250.00) for each consecutive calendar day thereafter as hereinafter provided in the General Conditions.

10. Conditions of Work
Each bidder must inform him/herself fully of the conditions relating to the construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful bidder of his/her obligation to furnish all material and labor necessary to carry out the provisions of his/her contract. Insofar as possible, the contractor, in carrying out the work, must employ such methods or means as will not cause any interruption of or interference with the work of any other contractor.

11. Addenda and Interpretations
No interpretation of the meaning of the plans, specifications or other pre-bid documents will be made to any bidder orally.

Every request for such interpretation should be in writing addressed to Steven R. Bourne, AICP, Director, at Community and Development Services, P.O. Box 1125, 710 South Main Street, Hopkinsville, KY 42240 and to be given consideration must be received at least five (5) days prior to the date fixed for the opening of bids. Any and all such interpretations and any supplemental instructions will be in the form of a written addenda to the specifications which, if issued, will be mailed by certified mail with return receipt requested to all prospective bidders (at the respective addresses furnished for such purposes), not later than three (3) days prior to the date fixed for the opening of bids. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his/her bid as submitted. All addenda so issued shall become part of the contract documents.

12. Security for Faithful Performance
Simultaneously with his/her delivery of the executed contract, the contractor shall furnish a surety bond or bonds as security for faithful performance of this contract and for the payment of all persons performing labor on the project under this contractor and furnishing materials in connection with this contract, as specified in the General Conditions included herein. The surety on such bond or bonds shall be by a duly authorized surety company satisfactory to the City of Hopkinsville. The City of Hopkinsville will consider a letter of credit in lieu of a payment bond or performance bond as security so long as the letter of credit is equal to 200% of the contract price.

13. Power of Attorney
Attorneys-in-fact who sign bid bonds or contract bonds must file with each bond a certified and effectively dated copy of their power of attorney.

14. Notice of Special Conditions
Attention is particularly called to those parts of the contract documents and specifications, which deal with the following.
1. Inspection and testing of materials.
2. Insurance requirements.

15. Laws and Regulations
The bidder’s attention is directed to the fact that all applicable State and Federal laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the project shall apply to the contract throughout, and they will be deemed to be included in the contract the same as though herein written in full.

16. Method of Award – Lowest, Responsive Bidder
a. The award will be to the lowest, responsive bidder. The lowest, responsive bid may include add-ons or deletions from the base bid, as the Owner elects. A responsive bid addresses all areas of the specifications in the invitation to bid and is from a company that is qualified to perform the required tasks in those particular specifications. The Owner reserves the right to reject any and all bids and to waive any informality in a bid if that action is in the best financial interests of the Owner.

b. Local Preference Policy: The Owner reserves the right to award to a local firm, defined below, the bid if the local firm is within five percent (5%) of the lowest bid which may include add-ons or deletions from the base bid.

A local firm is defined as a business with its principal place of business located in Hopkinsville/Christian County that does a majority of its payroll in dollar volume to residents of Hopkinsville/Christian County.

Bidders requesting Local Preference will provide the necessary documentation demonstrating compliance with the definition, along with their bid submittal.

17. Obligation of Bidder
At the time of the opening of bids each bidder will be presumed to have inspected the site and to have read and to be thoroughly familiar with the scope of work and contract documents (including all addenda). The failure or omission of any bidder to examine any form, instrument or document shall in no way relieve any bidder from any obligation in respect of his/her bid.

18. Safety Standards and Accident Prevention
With respect to all work performed under this contract, the contractor shall:
1. Comply with the safety standards provisions of applicable laws, building and construction codes and the “Manual of Accident Prevention in Construction” published by the Associated General Contractors of America, the requirements of the Occupational Safety and Health Act of 1970 (Public Law 91-596), and the requirements of Title 29 of the Code of Federal Regulations, Section 1518 as published in the “Federal Register”, Volume 36, No. 75, Saturday, April 17, 1971, or such successor federal regulations as are in effect at the time of this bid.
2. Exercise every precaution at all times for the prevention of accidents and the protection of persons (including employees) and property.
3. Maintain at his/her office or other well-known place at the job site, all articles necessary for giving first aid to the injured, and shall make standing arrangements for the immediate removal to a hospital or a doctor’s care of persons (including employees), who may be injured on the job site before the employer has made a standing arrangement for removal of injured persons to a hospital or a doctor’s care.